Contract Administrator

General Description:

In coordination with Estimators, Project Managers, and In House Counsel, the Contract Administrator reviews all project specific Subcontracts, Purchase Orders, and Information Sheets for accuracy and ensure compliance of appropriate regulations. Researches and prepares analysis as required to ensure all customers are billed and payment provided to Subcontractors in a timely manner.

Essential Duties:

• Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
• Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
• Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
• Review all project specific subcontracts and PO’s for accuracy.
• Understand Preliminary Lien and Release procedures.
• Produce monthly Customer Billings.
• Track and provide Project Manager with pending Change Order issues.
• Verify and input Change Orders.
• Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
• Review and forward Subcontractor Extra Work/Time & Material invoices.
• Aggressively pursue past due Accounts Receivable on projects.
• Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
• Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).
• Assist in timely close out of all projects - including releases, DBE forms and Guarantees.
• Supervise Project Assistants.

Work Experience: Minimum 3 years Contract Administrator experience

Education: BA degree in Accounting or Business Administration

Skills: Proficient in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• 10 Key Touch
• Must have strong verbal and written communication skills

Job Title: Contract Administrator

Date posted: on 10/22/24

Position Type: Full-Time, Exempt

Location: Concord, CA